Services

Full Service

If you’re an organizer in search of a true partner to be with you during every step of the planning process for your conference, look no further than our Full Service Package. This package is for perfect organizers who want to focus on the content of their meeting, and are looking for a both a team of experienced conference coordinators to implement a variety of logistical details and a registration system to handle all of their attendee needs.

Registration Only

Our Registration Only Service Package is ideal for organizations who need the ability to take online and phone registrations, accept payments, and provide reports on registrants. Organizers interested in this service package typically intend to take care of the conference planning and logistical details themselves, without the assistance of the Center for Conferences.

Administrative

Organizers looking for an experienced conference coordinator to handle all of the logistical details of their conference, who don’t need registration services, find that our Administrative Only Service Package will fit their needs perfectly. Conferences that will benefit from this service package will typically have their own registration system, or may be invite-only and complimentary for attendees.

Full Service
Registration Only
Administrative

Manage speaker arrangements, including contract creation, honorarium payment, housing and travel reservations, etc.

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Assist with the design, production and mailing of conference brochure and other marketing materials

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Development of conference budget, as well as break even and per-person cost analyses

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Assist in choosing meeting venue, including setting up and attending various venue walk-throughs, creation of list of pros and cons, etc.

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Negotiate meeting space and lodging contracts with chosen venue(s)

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Creation and maintenance of conference control MFK account for deposit of conference registration income and payment of all conference expenses

Included in Full Service service bundle
Included in Registration Only service bundle
Included in Administrative service bundle

Deposit of conference registration income into conference account

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Payment of conference expenses from conference account

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Preparation of Final Report of Conference Income/Expenses

Included in Full Service service bundle
Included in Registration Only service bundle
Included in Administrative service bundle

Transfer of conference revenue into department’s account

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Maintenance of conference financial records

Included in Full Service service bundle
Included in Registration Only service bundle
Included in Administrative service bundle

Creation of online registration site

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Acceptance and processing of online, phone, mailed, and faxed registrations

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Acceptance of credit card , check, and cash registration payments

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Electronic mailing of attendee confirmation letters

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Preparation of attendee reports and rosters

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Creation and maintenance of conference website

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Acceptance of conference attendee abstracts

Included in Full Service service bundle
Not included in Registration Only service bundle
Not included in Administrative service bundle

Upload and host speaker presentation files on website

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Creation of pages for travel information, directions, speaker bios, lodging suggestions, etc.

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Assist with choosing, designing, and ordering promotional materials

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Preparation of attendee name badges

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Preparation/Assembly of attendee folders

Included in Full Service service bundle
Not included in Registration Only service bundle
Not included in Administrative service bundle

Assist with the design and production of abstract books and programs

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Receive registration applications

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Set up, accept, and process credit card payments

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Send confirmation letters and maps

Included in Full Service service bundle
Included in Registration Only service bundle
Not included in Administrative service bundle

Tabulate and type conference evaluations

Included in Full Service service bundle
Not included in Registration Only service bundle
Included in Administrative service bundle

Maintain conference financial records for two years

Included in Full Service service bundle
Included in Registration Only service bundle
Included in Administrative service bundle

Other duties, responsibilities and services will be determined by the Center for Conferences and the client

Included in Full Service service bundle
Included in Registration Only service bundle
Included in Administrative service bundle

Questions about services

Questions about which service bundle is right for your event?

Contact us