- Date(s)
- Site
- Meeting Spaces
- Hotel Accommodations
- Speaker Arrangements
- Food and Beverage
- Audio Visual and Technical
- Off-site Events
- Transportation and Parking
- Conference Materials
- Project expected revenue and expenses
- Propose participant registration fee
- Identify potential funding sources
- Establish a marketing strategy
- Website Development
- Mass email distribution
- Limited graphic design
- Production coordination
- Printing
- Mailing
- Respond to telephone and email inquiries
- Provide an email and mailing address for the program
- Receive and track payments made by mail, fax and phone
- Develop a customized online secure registration system
- Email attendee confirmations
- Prepare nametags, ribbons, delegate directories and additional reports
- Maintain financial information on attendees, exhibitors and sponsors
- Pay conference and event-related invoices
- Supervise set up of the onsite registration area
- Answer questions and resolve problems during the program
- Provide a computer and printer onsite for registration
- Process walk-in registration and payments
- Sell any function tickets or program-related materials onsite